Accounts Payable Associate

About the job

The overall job objective of an accounts payable associate is to support in accurately processing invoices, managing vendor relationships, and maintaining financial records.

This role aims to ensure timely and accurate payment of invoices and contribute to the overall financial integrity of the company by effectively managing accounts payable processes.

Main Tasks:

• Invoicing: Process and review invoices, ensuring accuracy, proper coding, and compliance with company policies.
• Payments: Prepare and process payments to vendors via electronic transfers.
• Vendor File Management: Maintain vendor files, including accurate record-keeping of invoices, statements, and correspondence.
• Master Data Management: Create and maintain master data in the ERP system and ensure the accuracy and completeness of vendor information.
• Manage Employees expenses: Manage and process employee expenses in Acubiz (expense Management tool), including verification of outlays, adherence to company policies and resolution of any discrepancies.
• Month-End and Year-End Closing: Assist in month-end and year-end closing processes mainly related to accounts payable.
• Audit Support: Assist on internal/external audit support from planning through to completion and reporting.
• Salary postings: Salary payments and postings in collaboration with both internal and external Payroll agency.  
• Issue Resolution: Assist in reconciling discrepancies and resolving issues with vendors and internal stakeholders.
• AP Controlling: Assist on reviewing reports on costs and items pending approval, reminders on out-of-pocket expenses and assist on review of failed payments.
• Business Support: Assist on incoming questions/request regarding Accounts Payable activities - both from internal stakeholders and from external vendors to communicate payment status.
• Process Improvements: Support the team in implementing process improvements and automation initiatives.

Typical decisions made by the employee:

An Accounts Payable person typically supports colleagues regarding the approval of invoices for payment, verification of payment terms, allocation of expenses to appropriate accounts, and addressing discrepancies or errors in invoices. Additionally, typical decisions will be to decide whether to flag invoices for further review, initiate communication with vendors to resolve discrepancies and when to escalate issues to higher authorities, such as vendors' non-compliance with terms.

Who are you? 

Your educational background is in accountancy or similar field and you have 2-3 years of relevant experience in accounts payable or finance operations. Multinational, Multi-Site Operation experience would be beneficial.

Professional competences:

• Attention to Detail: Strong focus on accuracy and precision when entering financial data, reconciling accounts, and managing financial information.
• Time Management: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment, ensuring timely payment processing.
• Basic Accounting Knowledge: Understanding of fundamental accounting principles and practices to ensure accurate handling of financial transactions.
• Communication: Effective written and verbal communication skills to interact with both internal teams and external vendors to resolve discrepancies, and address inquiries professionally and promptly.
• Compliance: Knowledge of relevant regulations, policies, and procedures related to accounts payable to ensure compliance with legal and company standards.
• Numerical Proficiency: Strong numerical aptitude for accurate calculations, reconciliations, and financial analyses.

Personal competences:

• Collaboration: Skills in collaborating with internal teams, such as purchasing and other finance teams, to resolve issues and streamline processes.
• Adaptability: Flexibility to adapt to changing requirements, systems, and procedures within the accounts payable environment.
• Team Player: Ability to work collaboratively within a team environment to achieve shared goals and support the overall financial well-being of the organization.
• Reliability: Consistently meeting commitments and deadlines, helping build trust among colleagues and contributing to the overall functioning of the team and organization.
• Problem Solver: Showing an aptitude for identifying issues, analyzing root causes, and proactively seeking solutions to ensure smooth invoice processing and payment.
• Initiative: Taking proactive steps to improve processes, streamline workflows, and contribute to the continuous enhancement of the accounts payable team.
• Continuous Improvement: Willingness to contribute to process improvement initiatives that enhance efficiency, accuracy, and overall effectiveness of the accounts payable team.

What we offer:

• Fulltime employment contract
• Life insurance
• Private medical care
• Sports card
• PPK
• Hybrid work model
• Flexible working hours

Job Location

Warsaw, Poland. Hybrid work model – 3x/week from the office located in the prestigious Gdański Business Center at Inflancka 4.

Application deadline

ASAP

Why should you work for Orifarm?

At Orifarm, we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes, smarts, and hearts. Our secret to success? Valuing how different skill sets join forces to make our journey happen.

You will experience a work environment characterized by flexibility and a strong commitment to work-life balance, understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. We also prioritize social events and gatherings to ensure that our employees feel connected and engaged with each other.

We regard our feedback culture as a fundamental element in the individual employee's opportunities for learning and development. When we have good results, every employee, including student workers, is part of our bonus scheme.

About Orifarm

Everyone should have access to modern medicine. High costs or lack of access to pharmaceuticals should never impact our possibility to receive treatment or relief and live a healthy life. At Orifarm, we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision, we create access to affordable, high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities. With our core values paving the way, we always act responsibly and constantly with our customers at the center of our attention. And everything we do is driven by our sole purpose:

For as many as possible, as healthy a day as possible.

Our history goes back to 1994 when Orifarm was founded in Denmark by Hans and Birgitte Bøgh-Sørensen. Since then, Orifarm has grown from a small nine-person company into an international company operating globally in 15 countries. Today, Orifarm is Europe's largest parallel importer of pharmaceuticals and Denmark's largest supplier of pharmaceuticals, with more than 2,200 employees.

We encourage everyone to apply

At Orifarm, we welcome people from all backgrounds, recognizing that the best outcomes come from a diverse and inclusive work environment. Our commitment is to create an environment where different perspectives and skills drive innovation and contribute to a sustainable future. By creating such an environment, we are confident that we can achieve better results together.

We are often looking for new employees to help us grow and therefore, we may have other interesting opportunities for you. Follow us on LinkedIn to receive updates on our business activities and job opportunities: https://www.linkedin.com/feed/. Alternatively, if we do not have any vacant positions that match your interests at this time, we encourage you to submit your resume to our talent pool, from which we continuously select candidates: https://careers.orifarm.com/lp/TalentPool/28c5a1691eef5fd4/