Office Admin Coordinator

Are you a proactive multitasker with a passion for keeping operations running smoothly?
We are looking for a skilled Office Admin Coordinator who thrives in an international environment and enjoys creating structure and efficiency in a dynamic workplace.

About the job 

As our new Office Admin Coordinator, you will play a central role in ensuring the daily administrative functions of our office run effortlessly.

You will:

• Manage office operations, supplies, and facility needs to ensure a productive environment.
• Coordinate travel arrangements and car fleet administration for both the commercial office and shared service organization.
• Support executives and staff with scheduling, document preparation, and internal/external meetings.
• Act as the go-to contact for office-related queries and liaise with vendors and service providers.
• Assist with financial admin tasks such as invoices, purchase orders, and expense tracking.

You will report to the Head of SSC and be part of a committed team that values collaboration and operational excellence.

Who are you? 

You are experienced in office administration, highly organized, and able to juggle multiple priorities with ease.

You have:

• 2–3 years of experience in a similar administrative role, ideally in an international environment.
• Strong interpersonal and communication skills.
• A high level of proficiency with Microsoft Office Suite.
• The ability to handle confidential information with discretion.
• Fluency in English and a detail-oriented mindset.

Who are we?

You will join a dedicated and energetic team in our Shared Services Center, where mutual support and a good sense of humor are part of everyday life. We work closely across departments and value each other’s input to keep the organization running smoothly.

Why should you work for Orifarm?

At Orifarm, we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes, smarts, and hearts. Our secret to success? Valuing how different skill sets join forces to make our journey happen.

You will experience a work environment characterized by flexibility and a strong commitment to work-life balance, understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. Additionally, you can enjoy a great canteen with various delicious and healthy meals at our offices and take advantage of the massage service available at our office in Odense. We also prioritize social events and gatherings to ensure that our employees feel connected and engaged with each other.

We regard our feedback culture as a fundamental element in the individual employee's opportunities for learning and development. When we have good results, every employee, including student workers, is part of our bonus scheme.

About Orifarm

Everyone should have access to modern medicine. High costs or lack of access to pharmaceuticals should never impact our possibility to receive treatment or relief and live a healthy life. At Orifarm, we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision, we create access to affordable, high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities. With our core values paving the way, we always act responsibly and constantly with our customers at the center of our attention. And everything we do is driven by our sole purpose:

For as many as possible, as healthy a day as possible.

Our history goes back to 1994 when Orifarm was founded in Denmark by Hans and Birgitte Bøgh-Sørensen. Since then, Orifarm has grown from a small nine-person company into an international company operating globally in 15 countries. Today, Orifarm is Europe's largest parallel importer of pharmaceuticals and Denmark's largest supplier of pharmaceuticals, with more than 2,200 employees.

We encourage everyone to apply

At Orifarm, we welcome people from all backgrounds, recognizing that the best outcomes come from a diverse and inclusive work environment. Our commitment is to create an environment where different perspectives and skills drive innovation and contribute to a sustainable future. By creating such an environment, we are confident that we can achieve better results together.

Job Location

Warsaw with the opportunity to work from home

Need further information?

We are often looking for new employees to help us grow and therefore, we may have other interesting opportunities for you. Follow us on LinkedIn to receive updates on our business activities and job opportunities: https://www.linkedin.com/feed/. Alternatively, if we do not have any vacant positions that match your interests at this time, we encourage you to submit your resume to our talent pool, from which we continuously select candidates: https://careers.orifarm.com/lp/TalentPool/28c5a1691eef5fd4/.

Application deadline 

ASAP